Expenses
The Organisation will reimburse you for approved expenses wholly and necessarily incurred in the course of your work.
It is not the purpose of payment for expenses to provide you with an incentive or reward for non-standard duties. The amount of any payment for expenses will be the additional costs incurred as a result of you undertaking a work assignment.
Expenses will be paid in accordance with the regulations and interpretation of the H M Revenue & Customs or suspended if necessary at its instruction.
Any special ad hoc arrangements made to suit particular circumstances will not be considered to set any form of precedent.
You will be entitled to claim expenses which are appropriate and relevant documentation has been completed and supporting receipts (including VAT receipts) submitted. Expenses will not be reimbursed without a valid receipt (this includes fuel card charges).
You are expected to use the most cost effective transport, methods and routes when travelling to carry out your duties.
This section must be read in conjunction with the Organisation’s Expenses Guidelines, Reimbursement of Business Expenses, available on the ITWCP Intranet.
WARNING
Expense claims must be submitted and received by the published payroll date. The Organisation reserves the right to reject any expense claims, which are not received by this deadline. Payment of your expense claims will be delayed or withheld if not properly substantiated. Fraudulent claims may result in your dismissal.
American Express Corporate Card
The Organisation allows all members of staff who incur regular business expenses to apply for an American Express Corporate Card. The card provides you with a flexible and safe method of payment for all your business expenses. Please note that you are personally liable for all expenses charged to your card.
Any business expenses charged to the card will be reimbursed in line with the Organisation’s Expenses Policy.
Full details of the card are available on the website www.corporatecard.amexguide.com/ITWLTD
