Contractor Safety
Visitors, Contractors and Sub-Contractors
The Visitors, Contractors and Sub-Contractors Health and Safety responsibilities are to;
1. Sign in the Visitors book at Reception – the ITW Envopak representative will confirm whether there are any fire drills/alarms to take place on day/s of visit. By signing, you agree to comply with the rules listed out below;
2. Provide copies of their Health and Safety Policy and other documentation appertaining to health and safety that may be requested by the company, such as Method Statements, Risk Assessments and Safe Systems of work documents where applicable. Visitors are to be supervised by an employee of Envopak at all times;
3. Comply with all the requirements of this Company’s Health and Safety policy;
4. Undertake work in accordance with the relevant statutory provisions and taking into account the safety of others on the site and the general public;
5. Ensure that all plant or equipment brought on to site is safe and in good working condition, fitted with any necessary guards and safety devices and with the necessary certificates of inspection and examination;
6. Ensure that any injury sustained or damage caused by their employees is reported immediately to this company’s representative;
7. Follow this company’s site safety rules and comply with any safety instructions given by this company’s site representative;
8. Ensure that any materials or substances brought on site which has health, fire or explosion risks are used and stored in accordance with regulations and current recommendations and that information provided to any other person who may be affected on site. Assessment of risk associated with any substance or process;
9. Ensure that workplaces are kept tidy and all debris, waste materials, etc. are cleared as work proceeds;
10. Provide written instructions through risk assessment and safe systems of work, to establish safe working methods, to explain the sequence of operations, to outline the potential hazards and implementation of suitable risk controls where applicable;
11. Attend safety meetings as requested; these meetings shall be the principal point for the transfer of information;
INSURANCE REQUIREMENTS
ITW businesses should require that contractors provide insurance for all work that they perform. Individuals working as an independent contractor cause a special concern since they may not have workers' compensation insurance. ITW buisnesses should avoid using a contractor who has no insurance. If a contractor is injured but has no insurance, they may qualify for benefits as an employee of ITW. If you are hiring someone to do major construction or critical repairs, adequate insurance is required. Even a small contractor can cause a fire that can do major damage to your plant or cause major injury to one of your employees or themselves.
It is the responsibility of ITW businesses to obtain evidence of insurance from vendors, suppliers or contractors working on ITW property.
Insurance certificates received from third parties should be reviewed by the ITW business and maintained in a file at the ITW business for three years after the conclusion of the project.
BASIC GUIDELINES FOR CONTRACTOR SAFETY
Evaluate the contractor's safety experience before you let the contractor do work in your facility. Obtain current general liability and workers' compensation insurance certificates before the contractor's employees enter your facility. Keep the insurance certificates on file.
Exchange information with the contractor before they begin work at your facility. Along with the exchange of Material Safety Data Sheets, exchange information about your facility's safety rules and procedures and your facility's security procedures. This includes telling contractors that their employees may not operate ITW equipment (including but not limited to ladders, fork lift trucks, scaffolding and power tools)
Tell the contractor about your facility's site-specific conditions so that they can, in turn, train their employees.
Ask the question about whether subcontractors will be involved in the work. Subcontractors should be handled the same way as any contractor and should never perform any work without your approval.
Coordinate with the contractor who is responsible for what. Remember, if you accept supervision of their employees, you accept more responsibility according to OHSA regulations (such as training, recording injuries etc.) and legal liability.
Get a detailed plan from the contractor. What and when the contractor intends to carry out the work can have great impact on the operation of the facility. Any changes to the plan should be subject to your approval before the change takes place.
Tell the contractor about your enforcement policy. Review what you expect from the contractor and their employees and what the consequences will be for violations, up to cancelling the contract. Make the enforcement policy part of the contract.
Whenever possible, monitor the contractor's work. Keeping an eye on the work may prevent unsafe conditions or actions from arising in the first place.
