General Rules & Procedures

General Rules & Procedures (Version 1.0, revised Aug 2018) It is your responsibility to familiarise yourself with ITW Envopak’s rules and procedures. Any breaches will result in action being taken under the Disciplinary Procedure, up to and including dismissal. If you have any concerns or require clarification on any issue(s), please raise them with your manager. The company reserves the right to change the rules from time to time and any such changes will be notified to you as appropriate.

GENERAL RULES (This list is not exhaustive)

You are expected to act wholeheartedly in the interests of the Organisation at all times. Any conduct detrimental to its interests or its relations with any third party, or damaging to its public image, shall be considered to be a breach of the Organisation's rules.

You have an obligation to ensure that you do not act in a manner, which could be considered to be of an unlawful discriminatory nature, which includes harassment and bullying. The Equality Act 2010 now includes that individuals can be held accountable for such actions in a court of law.

You are expected to achieve and maintain a good standard of work and to show a conscientious approach to the job or to the detail of that job to a standard that may reasonably be expected.

You are expected to show the skill or aptitude required for the job, especially where such skills are claimed or implied at the time your employment commenced.

You are expected to read and observe all authorised notices as displayed.

You must not perform, arrange or carry out any work or activity, which could be considered to be in competition with or affect in any way the Organisation's interests.

You are engaged on the basis that you must be prepared to undertake reasonable duties other than those for which you have been specifically engaged to ensure maximum efficiency.

You must not make use of telephones, faxes, e-mail or postal facilities or any other communication mode for personal purposes without the prior permission of management. You must adhere to the Organisation's policy with regard to the use of mobile phones.

You are not permitted to remove material or equipment of any kind from the Organisation without prior permission.

Working time and/or the Organisation's material or equipment must not be used for any unauthorised work.

You must act in accordance with the Organisation's working procedures.

Personal hygiene and appearance must be of a very high standard.

Visitors are not allowed onto the premises at any time without prior authority.

An orderly and courteous manner must be maintained at ALL times.

Fire exits must not be used for general use.

Smoking is only permitted in designated areas at designated times.

You must comply with the Organisation’s rules on no smoking, including no smoking in Organisation’s vehicles.

You are required to submit your person or property, including vehicles, to being searched whilst on the Organisation's premises, or at any time at the reasonable requirement of the Organisation.

You are required to read the notice boards and to observe instructions posted there. It will be assumed you will have read all notices posted.

CONFIDENTIALLY 1.1 You may not either during or at any time after the termination of your employment with the Company disclose to anyone other than in the proper course of your employment or use for your personal benefit or the benefit of any third party, any information of a confidential nature relating to the Company, its customers, suppliers or employees and shall further not use any such information in a manner which may either directly or indirectly cause loss to the Company or its Associated Companies. Confidential information includes (but is not limited to) financial information, commercial information, technical information, customer information, pricing information, sales and marketing information and trade secrets. 1.2 You may not at any time during or after the termination of your employment make, disclose or publish any untrue, disparaging or misleading remarks about the Company, its customers, suppliers, employees or directors or any of the Company’s Associated Companies or their customers, suppliers, employees or directors. 1.3 The provisions in this clause will also apply as if references to any Associated Company were substituted for references to the Company.

COMPANY PROPERTY 1.4 You acknowledge that all files, customer records, lists, books, records, literature, products and work products developed by you in the course of your employment with the Company, and other materials owned by the Company or used by it in connection with the conduct of its business (“Company Information”) shall at all times remain the sole property of the Company, and you agree that upon request and upon termination of your employment hereunder, howsoever arising, you shall surrender to the Company all such files, customer records, lists, books, records, literature, products, work products, and any copies thereof and all other property belonging to the Company or any Associated Companies. 1.5 You hereby agree on request to deliver up to the Company all media on which the Company Information is stored (whether in electronic paper or other form). Furthermore, you hereby agree where requested by the Company to procure access by an authorised representative of the Company to any computer equipment on which such Company Information may have been used or stored from time to time for the purposes of deleting or removing any Company Information that may be present on such equipment. 1.6 It is a requirement of the Company that you will agree to a personal search and/or a search of all baggage, personal items, lockers, and car etc when requested to do so by a Director of the Company. A body search will only be carried out in a private room in the presence of another member of management and an employee representative. You may request that a personal search is carried out by a person of the same sex in the presence of individuals of the same sex. 1.7 In the event that you shall unreasonably refuse to undergo any such search in accordance with this rule, you may be subject to disciplinary action.

OTHER EMPLOYMENT

You must devote the whole of your time, attention, and abilities during your hours of work to your duties for the Company. You may not under any circumstances, whether directly or indirectly, undertake any other duties of any kind during your hours of work for the Company.

You may not, without the prior written consent of the Company (which will not be unreasonably withheld) outside your hours of work with the Company work for, advise or in any other way assist, whether directly or indirectly, in any business or employment which is similar to or in any way connected or in competition with the business of the Company or which could or might reasonably be considered to impair your ability to act at all times in the best interests of the Company.

GROSS MISCONDUCT

The following acts are examples of Gross Misconduct offences and as such will render you liable to Summary Dismissal (i.e. Dismissal without notice and without previous warnings). This list is not exhaustive. Fighting, physical assault or dangerous horseplay.

Deliberate refusal or wilful failure to carry out a reasonable and lawful direct instruction given by management during working hours.

Serious insubordination

Serious cases of bullying, offensive, aggressive, threatening, or intimidating behaviour or excessive bad language.

Theft, or misappropriation of any property belonging to the Organisation, customers, suppliers, visitors, the public or other employees.

Wilful damage or negligence involving damage to property belonging to the Organisation, customers, suppliers, visitors, the public and other employees.

Performing, arranging, or carrying out any work or activity which could be considered in competition with, or which adversely affects in any way, the Organisation’s interests.

Fraud or any other illegal offence committed against the Organisation.

Bringing the Organisation into disrepute, including but not limited to, making negative or disparaging comments on social media sites or similar.

Drinking alcohol during working hours, being under the influence of alcohol/drugs and/or drug abuse.

Being in possession of or dealing in illegal drugs whilst at work.

Breach of safety rules and/or any action which seriously endangers the health or safety of an employee or any other person whilst at work.

Deliberately making a false entry in the written and/or electronic records of the Organisation.

Knowingly giving false information or deliberately omitting relevant information on the job application form or curriculum vitae.

Unlawful discrimination harassment and bullying.

Receipt of bribes to affect the placing of business with a supplier of goods or services.

Offering of bribes to affect the securing of business.

Inaccurate or fraudulent recording of financial transactions.

Unauthorised access to or disclosure of any confidential information from whatever source including any personal data under Data Protection legislation.

Falsification of working hours or any documentation (including that required for Health and Safety), e.g. expenses etc.

Criminal offence causing harm to the reputation of the Organisation or relations with the Organisation's employees.

Acts of gross negligence or misconduct involving careless or reckless driving, including the use of hand-held mobile phones whilst driving.

Loss of driving licence on conviction when driving is all or an essential part of the job requirements.

Indecent or lewd behaviour of a serious nature.

Smoking in designated non-smoking areas.

Smoking inside the Organisation’s premises and/or vehicles.

Serious or misuse of Organisation's e-mail/internet or other computing resources.

Abandoning duty without notification.

The act of copying computer software without authorisation.

The use of unauthorised software on Organisation PC’s.

The unauthorised disabling of anti-virus software.

Failure to carry out necessary virus checks.

The intentional distribution of malicious computer viruses.

Use of pirate software on Organisation PC’s.

Personal use of Organisation credit / purchasing cards.

Further details on all of our policies can be found on the ITW Envopak staff Wiki page.